Terms of Reference (TOR)
Call for Applications: Psychological Support and Rehabilitation Day
Date of deliverable: December 7, 2024
Location: Tunis, Tunisia
Background
The International Planned Parenthood Federation - Arab World Region (IPPF-AWR) is organizing a psychological support day for its staff and member associations. The event will gather approximately 50 participants, including staff from the Tunis office and representatives from member associations working in conflict-affected areas such as Palestine, Lebanon, Syria, Sudan and Yemen.
This event aims to foster team cohesion, provide psychological support, and promote psychosocial rehabilitation through targeted activities. Given the challenging environments in which many participants work, the day will be designed to reduce stress, enhance mental well-being, and build a sense of solidarity.
Objective
The main objective of this event is to deliver a Team Building and Psychological Support Day focused on:
- Enhancing team cohesion and communication between participants.
- Providing psychological support and tools to cope with stress, trauma, and burnout.
- Offering psychosocial rehabilitation through games and activities focused on mental health.
Scope of Work
The service provider will be responsible for the following tasks:
- Venue & Logistics:
- Identify and book a suitable venue or hotel near Tunis.
- Arrange catering (meals and beverages) for all participants throughout the day.
- Ensure transportation with a bus service to pick up participants from the Sheraton Hotel in the morning and drop them off in the evening.
- Program Design:
- Develop a comprehensive team-building program with activities designed to strengthen teamwork, collaboration, and communication.
- Include psychological support activities aimed at stress relief, mental health awareness, and coping mechanisms for participants from conflict zones.
- Provide games and exercises focused on psychosocial rehabilitation, designed to address trauma and promote emotional well-being.
- Facilitation:
- Provide qualified facilitators experienced in conducting team-building and mental health-focused events, particularly for participants from high-stress environments.
- Ensure that all activities are interactive, inclusive, and adapted to the specific needs of the participants.
- Materials & Equipment:
- Supply any necessary materials, equipment, or props required for the team-building exercises and psychological support sessions.
- Reporting:
- Provide a post-event report summarizing the day's activities, outcomes, and feedback from participants.
Deliverables
The service provider is expected to deliver the following:
- A detailed technical and financial proposal, including costs for the venue, catering, transportation, materials, and facilitation.
- A proposed agenda and list of activities for the day.
- The bus transport schedule from the Sheraton Hotel and back.
- A post-event report summarizing the outcomes and feedback.
- High-quality photos of the event, covering key activities and moments (minimum of 50 edited photos) + a group photo (30 copy).
- A 3-5 minute recap video of the event, summarizing the activities and key highlights.
Timeline
- Proposal submission: 12/10/2024
- Event date: December 7, 2024
- Post-event report, photos and video submission: December 14, 2024
Budget
The service provider will provide an all-inclusive financial proposal covering:
- Venue rental.
- Catering (meals and beverages).
- Transportation (bus service).
- Facilitation fees.
- Materials and equipment costs.
Coordination & Contact Information
All offers are to be sent by email no later than 12/10/2024 as follows:
State in Subject Line: “Psychological Support and Rehabilitation Day: Call for Applications.”
To be sent directly to [email protected] .
The service provider will work closely with the IPPF-AWR Office in Tunis to ensure the smooth coordination of the event.
For further information, please contact:
Evaluation Criteria
Proposals will be evaluated based on the following criteria:
- Experience in organizing similar events (team building, psychological support, etc.).
- Ability to deliver a tailored program suited to the needs of participants from conflict zones.
- Cost-effectiveness and value for money.